1241 行政助理 Administrative Assistants

行政助理执行各种管理职责以支持管理和专业雇主。他们受雇于整个公共和私营部门。

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

1241 行政助理头衔范例 Example Titles

行政助理 administrative assistant
执行秘书（除法律和医学） executive secretary (except legal and medical)
办公室行政助理 office administrative assistant
私人秘书 private secretary
秘书（除法律和医学） secretary (except legal and medical)
技术秘书 technical secretary

1241 行政助理主要职责 Main duties

行政助理执行部分或全部下列职责：Administrative assistants perform some or all of the following duties:

准备，键入，编辑和校对信件，发票，演示文稿，宣传册，出版物，报告和来自机器听写和手写副本的相关材料
Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy

查看并分发传入常规电子邮件和其他材料，并统筹内部以及与其他部门和机构的信息流量
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations

安排并确认雇主的约会和会议
Schedule and confirm appointments and meetings of employer

订购办公用品，并维护库存
Order office supplies and maintain inventory

接听电话和电子查询和传达电话内容和消息
Answer telephone and electronic enquiries and relay telephone calls and messages

建立和维护人工和电脑信息备案系统
Set up and maintain manual and computerized information filing systems

确定并建立办公程序
Determine and establish office procedures

迎接来访者，确定业务性质并指引来访者到雇主或适当人员处。
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person

记录并准备会议纪要
Record and prepare minutes of meetings

安排出差行程，并做好预订工作。
Arrange travel schedules and make reservations

可编译数据，统计数据和其他信息，以支持研究活动
May compile data, statistics and other information to support research activities

可以监督和培训办公室的工作人员当前软件程序和使用。
May supervise and train office staff in procedures and in use of current software.

可以组织会议
May organize conferences

1241 行政助理任职要求 Employment requirements

通常需要完成中学学业。
Completion of secondary school is usually required.

完成一到两年的行政助理或秘书的大专学习或其他项目
Completion of a one- or two-year college or other program for administrative assistants or secretaries

先前具备文职经验
Previous clerical experience is required.

1241 行政助理其他分类 Classified elsewhere

法庭记者，医疗打字员和相关的职业 Court reporters, medical transcriptionists and related occupations 1251(1251)
行政助理 Executive assistants 1222(1222)
法律行政助理 Legal administrative assistants 1242(1242)
医疗行政助理 Medical administrative assistants 1243(1243)
办公室经理（行政人员） Office managers (in 1221(1221) Administrative officers )

1241 行政助理职称头衔 All titles

行政助理 administrative assistant
行政助理 - 办公室 administrative assistant – office
行政秘书 administrative secretary
任命秘书 appointment secretary
教堂的秘书 church secretary
合同书记 contracts secretary
执行秘书（除法律和医学） executive secretary (except legal and medical)
财政部长 finance secretary
人力资源书记 human resources secretary
贷款和赠款行政助理 loans and grants administrative assistant
办公室行政助理 office administrative assistant
贴身秘书 personal secretary
私人秘书 private secretary
记录秘书 recording secretary
销售书记 sales secretary
学校秘书 school secretary
秘书（除法律和医学） secretary (except legal and medical)
书记，教堂 secretary, church
书记，学校 secretary, school
司业务员 secretary-clerk
税务服务秘书 taxation service secretary
技术秘书 technical secretary